Human Resources Officer

Recruiting, selection, hiring, contracting, training and onboarding
• In charge of the job posting, and support with the recruitment, selection, contracting and onboarding process
• Organize and participate in interviews/technical tests of candidates
• Draft employment contracts for national staff and other collaborators (such as intern, volunteers, activists, facilitators, etc.) and liaise with supervisors for elaboration of Job Description
• Support the senior management in the induction, orientation, and information programmes for new employees and assist employees in understanding legal texts related to employment in the DRC
• Support the senior management in ensuring that all staff participate in mandatory training and monitor the need for refreshing training.

Support to HR Management
• Support the senior management in the management of national human resources (volunteers, facilitators, activists, interns) in terms of leave/absence verification, overtime, drafting of warning and/or termination letters, verification of contract deadlines and elaboration of addenda and other communications
• Be in charge of monthly preparation of payroll, inclusive taxes and social security contributions (IPR, INSS, INPP, ONEM ), and liaise with AVSI administration department for payments
• Ensure that employees’ archive is organized as per current laws and regulation, as well as AVSI internal procedure, and maintain confidentiality of personnel related information
• Gather all accounting documents for justification of salaries, taxes, and medical expenses
• Support the senior management in the relations with insurance companies (in particular, personnel insurance, health insurance) and with other relevant stakeholders
• Handling administrative aspects of the management of expatriate human resources (Prise en charge, work permit, Visas, powers of attorney, international driving permits etc.).

HR Development and Engagement
• Support the senior management in the correct and timely implementation of AVSI appraisal system personnel evaluation process
• Contribute actively to create a positive work climate in all AVSI offices.

General HR aspects
• Regular update of Dynamics HR and ensure its accuracy
• Be available to travel to AVSI bases across the DRC (other than the location stated in the employment contract) when required by the line manager.
• Support legal/administrative aspects of authorization renewals/extensions
• Attend any coordination meetings with local authorities, INGOs, NGOs, UN etc. in the area of HR
• Collaborate for the proper functioning of AVSI in the country and in the specific work area
• Perform other necessary tasks related to the function and requested by the Supervisor.

Adoption of HR policies and procedures
• Ensure the dissemination and proper implementation of HR policies and procedures to all staff (national and international)
• Liaise with consultancy firms and the labour inspectorate to obtain updated laws and regulations for proper HR management.

• A bachelor’s degree in Human Resource Management, Law, Business Administration, Management, or a related field
• Minimum 2–4 years of HR experience
• Experience working with NGOs, INGOs, or humanitarian organizations preferred
• Knowledge of key HR-related laws and regulations.

• High level of discretion, integrity, and professionalism
• Excellent interpersonal and communication skills
• Comfortable working in a growing, evolving organizational environment
• Computer literate with knowledge of Microsoft dynamics 365 will be an advantage
• Working knowledge of English language would be an advantage.
*AVSI reserves the right to request information from previous employers regarding any disputes, safeguarding concerns, investigations, or disciplinary actions, and to require the candidate to provide criminal and civil records, for the purpose of assessing the worker’s professional suitability for roles involving contact with vulnerable individuals, including children and adults.
** AVSI applies the principle of inclusiveness and non-discrimination in its selection process, ensuring equal opportunities regardless of sex, age, ethnicity, nationality, sexual orientation, gender, marital status, religious belief, disability, or belonging to protected classes.