The Program Coordinator works in conjunction with other members of the programs team to administer the portfolio of grants for AVSI South Sudan. Primary tasks range from grants management to the review and analysis of funding requests while actively contributing to the overall growth and strategic development of the organization. This position requires a high degree of confidentiality in dealing with personnel and finance matters. He/She must be friendly, courteous and have a professional approach towards donors, staff and stakeholder.
Program Coordinator
Main tasks and responsibilities
• Supervise and have the final responsibility for the implementation of all the project activities in accordance with the projected/approved proposal, budget, financial planning and time schedule
• Be responsible for the achievement of all project targets and key performance indicators
• Contribute to the recruitment, orientation and training of the project staff
• Coordinate project staff, strengthen their capacity, autonomy and sense of responsibility; and contribute to their further professional development
• Be responsible for the compliance with all AVSI and donor procedures (especially concerning procurement, logistics, safety and administration of the project) in concert with Operations Manager and Country Representative
• Ensure quality and sustainability of project results through strategic and operational planning, monitoring, evaluation and learning (continuous improvement)
• Promote nexus and synergy with other national and international projects, programs, interventions
• Elaborate narrative reports and proactively support the preparation of financial reports including the collection and verification of the relevant project documentation
• Elaborate any other reports as required by AVSI, local authorities and the donor
• Maintain and develop proactive relationships with partners, local authorities and with all stakeholders involved
• Periodically interact with HQ focal points for coordinating and sharing new strategies, innovations, lessons learnt, criticalities, trainings, workshops etc, including regarding donor and partner relations
• Contribute to defining the strategy, methodology and tools used in urban planning in the country
• Share within AVSI worldwide network the most significant experiences and lessons learnt together with the thematic focal point
• Represent AVSI in relevant sectorial coordination structures (i.e. Clusters) and other meetings at provincial/national level
• Identify new funding proposals also with other donors and program
• Carry-out any other duties and/or responsibilities assigned by the supervisor.
• Supervise the work of the Communication Officer. Facilitate proper project visibility according AVSI and donors policies /procedures. Increase communication and reputation of AVSI in South Sudan in relation with Communication Department at HQ level
Essential Requirements
Education: Bachelor’s degree in Economics, Management, Development Studies or other related fields of study from a recognized university
Work experience: At least 5 years of experience in development/Humanitarian context
Language: Knowledge of English (written and oral) C1.
Required skills and experiences
• Master’s degree in relevant field would be an added advantage
• Experience in South Sudan
• Proficient knowledge of the standard IT software
• Experience in community-based approaches in project implementation
• Strong organizational skills and able to coordinate and manage a diverse array of activities and stakeholders
• Excellent communication skills. Fluent English (both oral and written)
• Strong negotiation and mediation skills and ability to work independently
• Report writing and computer skills in word processing, spreadsheets, power point presentation and Internet
• Willingness to travel and work in rural areas for most of the time